Re: SFC video-chat discussion meeting notes

[Daniel Pono Takamori <pono@sfconservancy.org>]

Thanks again for bearing with our network outage. The hybrid meeting was
surprisingly good! I've got the first 10 minutes of notes from IRC and the
BBB notes in a Pad here in case people want to review them: 

https://pad.sfconservancy.org/p/20220912-sourceware+sfc

We look forward to more public chats and thank you all for participating!
-Pono on behalf of Software Freedom Conservancy



On Mon, Sep 12, 2022 at 12:05:46PM -0500, Daniel Pono Takamori via Overseers wrote:
> Sorry about that folks, our BigBlueButton instance is having network issues
> and we're looking at bringing it back up now.
> 
> Please join us on #conservancy on libera.chat or general@chat.sfconservancy.org
> on XMPP in the meantime while we sort out the issues.
> 
> So sorry for the inconvenience!
> -Pono
> 
> On Mon, Sep 12, 2022 at 11:34:57AM -0500, Daniel Pono Takamori via Overseers wrote:
> > And here's the info for the last meeting, happening in ~25 minutes at 17:00
> > UTC.
> > 
> > https://bbb.sfconservancy.org/b/pon-bl3-2pp-lk9
> > 
> > To join this meeting by phone, dial:
> > +1-718-247-9666
> > Then enter 33966 as the conference PIN number.
> > 
> > Thanks Mark for the notes from the last meeting below.
> > 
> > See you soon!
> > -Pono
> > 
> > 
> > On Sun, Sep 11, 2022 at 12:32:00AM +0200, Mark Wielaard via Overseers wrote:
> > > Here are the rough notes from the first two meetings.
> > > 
> > > The SFC will host another one at 17:00 UTC Monday also on BigBlueButton.
> > > The link will be posted on the overseers mailinglist on Monday.
> > > 
> > > > Meeting 15:00 UTC, September 9
> > > > 
> > > > SFC staff shared links to the Fiscal Sponsorship Agreement template
> > > > 
> > > > Fiscal sponsorship agreement talks about the structure, what's the best way
> > > > to describe it?
> > > > Concern: is defining the scope of the project difficult? There are legacy
> > > > projects, etc
> > > > Projects hosted by Sourceware will not become SFC projects
> > > > 
> > > >     * may need to write this into the agreement
> > > > 
> > > > Sourceware is well resourced enough to bring more projects on
> > > > 
> > > > Discussion about longevity and succession of Sourceware
> > > > Making sure that governance of the project is independent from any company
> > > > 
> > > > Discussed possible people to join the leadership committee
> > > > Possibly anyone who has root should be on the committee?
> > > > 
> > > > SFC recommends reaching out personally to overseers who have been active
> > > > over the last 10 years to make sure they've seen the discussion about
> > > > joining SFC and if they'd like to be involved.
> > > 
> > > Meeting 18:00 UTC September 10
> > > 
> > > Reached out to a few people personally who have a longtime involvment
> > > in projects and/or sourceware to see if they would be interested in
> > > joining the PLC
> > > 
> > > Do member projects talk to each other?
> > > 
> > >   Sometimes they do and there are a few mailing lists to do it but in
> > >   practice there hasn't been that much cross-project chatter. Recently
> > >   there was a great conversation amongst our projects about
> > >   GiveUpGitHub.org.
> > > 
> > >   SFC will announce soon an in person event that may be a good venue
> > >   for more of this
> > > 
> > > Could SFC help hire logo or web designers?
> > > 
> > >     Definitely, we've hired multiple people in these roles in the last
> > >     few years and will continue to do so.
> > > 
> > >     We like to favor small companies or individuals who use software
> > >     freedom tools, but have also hired larger companies.
> > > 
> > > Conflict of interest policy: it is long, how will that work out with
> > > so many projects being hosted?
> > > https://sfconservancy.org/projects/policies/conflict-of-interest-policy.html
> > > 
> > >     The policy is really only an issue when the person is going to
> > >     benefit financially from the project (or related situation)
> > > 
> > >     In practice this works out easily, conflicted parties simply
> > >     recuse themselves from the relevant discussion
> > > 
> > > How do in kind donations work?
> > > 
> > >     Depending on the donation, we may need to track it on our books
> > > 
> > >     Charitable deductions are possible where helpful for companies
> > > 
> > >     Normally can evaluate logo placement or other sponsorship program
> > > 
> > >     Organizations could be encouraged to continue donating in-kind
> > >     resources by formal recognition
> > > 
> > > Discussion about other fiscal sponsor options, what SFC offers and
> > > what it doesn't, and different
> > > 
> > >     historical trajectories of projects that look for large amounts of
> > >     funding vs. those who focus on long term survivability